All campers are required to wear a Camp CBY tee shirt for safety.

Before and after care is available at Camp CBY. It runs an hour before and an hour after core camp hours, as follows:

• Before camp runs 8am-9am Monday-Friday
• After camp runs 4pm-5pm Monday-Friday

Fees for this service are $10 per session, per day.

If you are unsure of your before / after care needs at this moment, you can always book this service closer to the time.

This agreement has been developed to define the terms and conditions of registering with “Camp CBY”, the annual summer camp hosted by The CBY Academy of Performing Arts Ltd, Waterdown. New registrants are required to read this agreement fully and provide confirmation of acceptance when registering. Your acceptance of this agreement serves as an understanding of the mutually beneficial relationship between yourself and CBY and it is understood that all terms will be upheld as outlined.

1 - General details

1. 1. The CBY Academy & Performing Arts is a private performing arts academy that provides an annual performing arts camp called “Camp CBY” that runs throughout March break, July and August.
   2. Standard camp opening hours are 9am-4pm daily. Before care is 8am-9am and after care is 4pm-5pm.
   3. Our email address is [email protected] and our phone number is (905) 320-3223.
   4. Our studio is located at 21 Mill St N, Waterdown.
   5. We reserve the right to amend this agreement at any given time.

2 - Fees and payments

1. 1. One week programs are $250 + HST and two week programs are $500 + HST. 
   2. All fees are subject to a credit card processing fee of 2.9% + $0.30
   3. Payment of fees is due upon registration and can be made online by credit card.
   4. Withdrawal requests will be processed as follows:
      1. Withdrawal requests received between January and April 30th will be 100% refunded.
      2. Withdrawal requests received between May 1st and May 31st will be 50% refunded, or you can arrange a transfer of your camp spot to another student. 
      3. Withdrawal requests received on or after June 1st will not be refunded. You can still arrange a transfer of your camp spot to another student up until the day before the camp session you have registered for starts. 
      4. March Break Camp withdrawal requests received before February 14th will be 100% refunded. Withdrawal requests received on or after February 14th will not be refunded. You can still arrange a transfer of your camp spot to another student up until the day before the camp starts. 
      5. We recommend all camp sessions are booked at the same time to ensure only one registration fee is collected. If you book an additional camp session after booking your initial camp session, you will still be required to pay the $28.25 registration fee, but once submitted, this fee will be refunded.

3 - Statutory vacations

1. 1. The studio is closed for the following dates during camp:
      1. Canada Day
      2. August Civic Holiday
   2. Any camps that fall on these weeks will have the Monday omitted, resulting in a 4 day camp at $200 + HST.

4 - Camper registration

1. 1. Upon registering for Camp CBY, a member account will be created for you. 
   2. This account will securely hold your payment method, personal information and transaction history with CBY.
   3. CBY member accounts are powered by Stripe.
   4. We take your personal data very seriously and ensure that it is encrypted and protected at all times. For more information, please read our Privacy Policy and Terms of Use.

5 - Use of your personal data

1. 1. When you submit our registration form, we store your personal data in our secure studio database.
   2. We use this data to communicate with you and to be aware of any personal circumstances that may be important for us to know.
   3. Your personal data is never shared with any third party and never scrutinized by anyone outside the studio.
   4. Credit card information is stored securely and is only used to collect one time payments (camp fees, before or after care etc). Only you can see your credit card information. We use the latest in SSL encryption and security as required by our financial partners.
   5. Please read our full Privacy Policy.

6 - Expectations

1. 1. Campers are expected to:
      1. Wear a Camp CBY tee shirt at all times while in attendance. 
      2. Bring a packed lunch every day.
      3. Maintain standards of community behaviour, safety and inclusion during camp sessions, as well as have a willingness to try camp activities. 

7 - Security Measures

1. 1. We take the safety of our campers and staff very seriously. For everyone's protection, we have installed the following measures:
      1. Each room at the CBY academy is monitored by CCTV cameras. 
      2. Video and audio are captured at all times and stored securely on our internal server.
      3. In accordance with the ‘one-party consent rule’, as outlined in section 184 of the Canadian criminal code, by accepting this agreement, you consent to the recording of any and all audio, including but not limited to, in-lesson dialogue, social conversations and rehearsals, that take place within the CBY premises via our CCTV cameras. Such audio recordings are only scrutinized in the event of a necessary investigation and otherwise archived securely on our internal servers.
      4. The main entrance to the studio (located at the foot of our lobby staircase) is locked from the outside at all times. Access cannot be gained without an access card. Staff carry access cards.
      5. Digital interaction between staff and parents/students via CBY email accounts is monitored and archived.

8 - Staff-Parent-Student communication

1. 1. It is prohibited at all times for a parent/student to communicate with a CBY teacher using a personal line of communication.
   2. It is prohibited at all times for a CBY teacher to communicate with a parent/student using a personal line of communication.
   3. For clarity, a personal line of communication includes, but is not limited to, personal cell phone number, email address, social media account, online messaging service such as Whatsapp or Facebook Messenger etc.
   4. If communication is carried out using personal lines, it will result in an immediate investigation by the academy leadership and may result in the expulsion of the student or disciplinary action being taken against the teacher up to and including dismissal.
   5. Staff-parent-student communication should only be conducted using an approved CBY line of communication. This includes:
      1. Emailing our general address at [email protected]
      2. Texting or calling the studio number at 905-320-3223
      3. Emailing your teacher directly using their CBY email address. 

9 - Closures 

1. 1. We reserve the right to close the studio in the event of emergencies including medical, technical and force majeure conditions.
   2. We will provide as much notice as possible if we take the decision to close the studio.
   3. Last-minute closures will be communicated via phone call and email.

COVID-19 PROTOCOLS AND POLICIES

While it is impossible to know what protocols may be required during any future Camp CBY session, we ask that you read up on our current policies and practices with an understanding that they may apply in the future.. 

What we are doing to keep you safe:

• “Surgically Clean Air” brand air purifiers in both studio rooms, capable of 6 air changes per hour. Additional medical-grade air cleaners in every auxiliary room in the studio building.
• Brand new HVAC installed during the recent studio reno, complete with a MERV- 13 filter.
• All of our instructors are fully vaccinated against Covid-19.
• Additional sanitization of high-touch surfaces throughout the studio and sanitization of shared instruments between each use.  
• Expectation that students do not attend if they are symptomatic in any way, and that they wear a well-fitted mask if they live with a symptomatic person. 
• Support for masking: masking for private lessons at the student or teachers’ request.  Inclusive environment for mask- wearing in groups.
• If a child is wearing a mask, at least one leader will also wear a mask as a sign of support.

What we expect from you:

• N95 (or equivalent) masks when requested by the teacher, or if someone you live with is currently experiencing symptoms of Covid-19, or if you have had direct recent exposure to Covid-19.  A camper may also request an instructor wear a mask, and that request will be honoured.  

• Masks are optional.

• If we notice a camper has symptoms or exposures that are not in line with passing the Ontario School Screening Tool, the camper will be sent home. We recommend you continue to use the screening tool every time you attend the studio.
• If your student or a household member has tested positive for COVID-19, or if you have been directed by Public Health to self-isolate (i.e. if you were a close contact of a positive individual), we ask that you notify us ASAP so that we can determine what contact tracing may be necessary on our end.
• If your student develops symptoms after arrival, they will be required to leave ASAP. They will be asked to wait in the lobby (with visual supervision) and you will be called to pick them up. Please always let us know at the door if your student is experiencing acute episodes with allergies, asthma etc that may cause them to display similar but unrelated symptoms while at the studio.
• If you or your student have been discovered to have been knowingly untruthful on the COVID screening questionnaire, or if there is a willing lack of adherence to our policies, we reserve the right to terminate your child's continued participation in studio activities.
• Covid-19 aside, do not attend camp in person if you are unwell. As a general rule, if you would miss school due to being unwell, then you are not well enough to come to camp.

All protocols are subject to change as we navigate each year of the pandemic, and may also need to change to remain compliant with government directives. We will comply with all government requirements, as well as best industry practices pertaining to the specific conditions of music, dance and theatre performance.

Ontario Screening Guidelines:

Symptoms

Do not enter the studio if you are experiencing any of the following symptoms:

• Fever and/ or chills (temp of 37.8C or higher)
• Cough or barking cough (croup)
• Whistling noise when breathing (not related to asthma or other known conditions)
• Shortness of breath/ out of breath/ unable to breathe deeply (not related to asthma or other known conditions)
• Decrease or loss of taste or smell
• Sore throat or difficulty swallowing 
• Runny or stuffy/ congested nose (not related to seasonal allergies or being outside in the cold)
• Headache (unusual, long-lasting, not chronic migraines or other known conditions)
• Nausea, vomiting or diarrhea (not related to IBS, anxiety, menstruation, or known conditions)
• Extreme tiredness or muscle aches, unusual fatigue, lack of energy (not related to known conditions)

Contacts

• Do not enter if you live with or were are close contact of someone who is currently experiencing any new Covid-19 symptoms, or is awaiting test results after experiencing symptoms.  If you are fully vaccinated and have passed the screening tool, you may enter as long as you are wearing a well-fitted n95 mask for the duration of your lesson.  In this case, only the student may be in the waiting area (no other members of the household may enter).
• Do not enter if a family member or close contact has a confirmed, active case of Covid-19. You may take your lesson online in this instance.
• Do not enter if a health care provider, doctor, or public health unit has told you you should currently be isolating (staying at home).

ASSUMPTION OF THE RISK AND WAIVER LIABILITY RELATING TO CORONAVIRUS / COVID-19

The CBY Academy of Performing Arts has put in place measures to reduce the spread of Covid-19, including the use of medical-grade air purifiers, support for masking, increased sanitization, vaccination of staff and Covid-19 screening.

However, The CBY Academy of Performing Arts cannot guarantee that you or your child(ren) will not become infected with COVID- 19 as a result of participating in our programs.

By signing this agreement, I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that myself, my child(ren), and my family may be exposed to or infected by COVID- 19 by attending The CBY Academy of Performing Arts, and that such exposure may result in personal injury, illness, permanent disability and death.  

I voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to my child(ren), myself or my family, (including but not limited to personal injury, disability and death), illness, damage, loss, claim, liability, or expense, of any kind, that I, my child(ren) or my family may experience or incur in connection with myself or my child(ren)’s attendance at The CBY Academy of Performing Arts or participation in The CBY Academy of Performing Arts Programming.

On my behalf, and on behalf of my child(ren) and family, I hereby release, covenant not to sue, discharge, and hold harmless The CBY Academy of Performing Arts, its staff, volunteers, agents and representatives, of and from the Claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto. I understand and agree that this release includes any Claims based on the actions, omissions, or negligence of The CBY Academy of Performing Arts, its staff, volunteers, agents, representatives and participants, whether a COVID- 19 infection occurs before, during or after participation in any The CBY Academy of Performing Arts program.

I have received a copy of the The CBY Academy of Performing Arts policies and will take the responsibility to carefully read and follow the rules and policies therein.  I understand that my own/ my child(ren)’s adherence to the expectations outlined in the policy are critical in minimizing the risk of COVID-19 exposure/ infection at The CBY Academy of Performing Arts, and I accept the personal responsibility to meet these expectations every single time I/ my child(ren) attend The CBY Academy of Performing Arts activities in person. 

MEDICAL RELEASE

For the purposes of this release of liability and waiver, “I/we” refers to the student and parent/guardian of the student, if the student is under 18 years of age upon registration.

I/we realize that participation in music, dance, and acting classes and activities could involve some possible personal injury. Despite precautions being taken by the studio, accidents and injuries may occur. By signing this release form, I/we voluntarily assume all risks related to the use of any and all spaces used by The CBY Academy of Performing Arts and participation in The CBY Academy of Performing Arts activities. 

I/we agree to release from responsibility The CBY Academy of Performing Arts, including all teachers, students, staff members, and facilities used by all entities from any cause of action, claims, or demands now and in the future. I/we will not hold The CBY Academy of Performing Arts liable for any personal injury or any personal property damage/loss, which may occur on the premises before, during or after classes.

Furthermore, I/we agree to obey the class and facility rules and take full responsibility for my/our behaviour in addition to any damage I/we may cause to the facilities utilized by The CBY Academy of Performing Arts.

In case of emergency, if the parent/ guardian is not immediately available, I/ we hereby authorize the administration of any medical procedure deemed necessary by the attending physician and/ or other medical staff and/ or first aiders attending to my child’s care.  I also give permission for my child to be transported to a physician’s office, urgent care centre or hospital with no liability on the driver’s part.  I understand and assume the costs of an ambulance should one be required to transport my child to the hospital.

I have received a copy of the The CBY Academy of Performing Arts policies, including Covid- 19 policies, and will take the responsibility to carefully read and follow the rules and policies therein.

These T&Cs can also be viewed permanently at cbyacademy.com/terms